With remote and hybrid working now commonplace, a clear remote working policy is essential. It sets expectations, protects the business, and ensures compliance with employment law — even when employees work from home.
Key Areas to Cover
1. Eligibility and Approval
- Which roles are eligible for remote working
- How to request remote or hybrid arrangements (linked to the flexible working right)
- Whether it's permanent, temporary, or trial-based
2. Working Hours and Availability
- Core hours when the employee must be available
- How to record working time
- Compliance with the Working Time Regulations (rest breaks, maximum hours)
3. Communication and Reporting
- Expected response times for emails, calls, and messages
- Required attendance at in-person meetings or office days
- How to report absence or sickness when working remotely
4. Equipment and Expenses
- What equipment the employer will provide (laptop, monitor, chair, etc.)
- Whether expenses for home working are reimbursed
- Insurance and security requirements for company equipment at home
5. Health and Safety
- DSE workstation assessments for home workers
- Guidance on ergonomic setup
- Mental health and wellbeing support
- Accident reporting for home-based incidents during work hours
6. Data Security
- Use of VPNs and secure connections
- Password and device security policies
- Rules on storing and disposing of confidential documents at home
- GDPR compliance for home working
7. Performance Management
- How performance will be measured remotely
- Regular check-ins and one-to-one meetings
- How disciplinary/grievance procedures apply to remote workers
Our policy team creates comprehensive remote working policies. Get yours drafted.